WHO NEEDS THIS LETTER?

This letter is required for an employee who has been appointed as the overall supervisor for all machinery operating in the workplace. They will be responsible for ensuring the operation of all machinery in the workplace complies with the OHS Act and its Regulations.

WHAT IS THIS LETTER FOR?

This letter shows that a supervisor of machinery has been appointed to supervise all machinery operating in the workplace, according to the requirements of the OHS Act. The letter allows the person to act under the authority of the 16(2) in order to ensure all machinery is operated and maintained correctly and safely in the workplace.

WHY IS THIS LETTER IMPORTANT?

This letter shows that a person has been appointed to supervise machinery operating in the workplace. This provides evidence to an inspector that a basic structure is in place to ensure that all machinery in the workplace is operated under suitable supervision of responsible persons who ensure its operation is done so in a healthy and safe manner. This letter is mandatory under section 2(1) of the General Machinery Regulations of the OHS Act and its availability shows that the employer is complying with these Regulations in respects of this appointment requirement. 

VALIDITY

This letter needs to be signed by the 16(2) (as the appointer) and by the appointee, dated and kept on record where it can be accessible to an inspector. Each appointee must be a full-time employee and be competent or have the relevant experience according to the definitions of competency given in the General Machinery Regulations, in order to perform these duties.

HOW DOES THIS WORK AS A CONTROL MEASURE?

In the hierarchy of controls this letter forms part of the administrative control measures which should be in place to ensure the safe operation of machinery in the workplace. This letter ensures that a responsible person is appointed for the supervision of the safe operation of all machinery in the workplace.