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Assistant to Chief Executive Officer 16(2) Appointment


R166.14 Excl VAT
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Specifications

  • Formal 16(2) appointment letter
  • Customised to include company logo
  • Includes reference to relevant health and safety legislation
  • Includes explanation of legal appointment
  • Item delivery: usually 1 - 2 working days

WHO NEEDS THIS LETTER?

This letter is required for senior management members of the business, who have responsibility and accountability for the running of particular sections (divisions, branches, etc) of the business. They will be responsible for the overall running of that particular division or branch and so are considered to be the overall on-site person of authority and responsibility for that site. This will usually be either the Divisional or Branch Director or Divisional or Branch Manager.

WHAT IS THIS LETTER FOR?

This letter shows that the 16(1) has delegated health and safety responsibilities and accountabilities to senior management members in order to ensure health and safety is enforced and maintained within the business (division or branches). The letter allows these persons to act under the authority of the 16(1) as if they were the 16(1) and so allows health and safety to be driven and maintained throughout the business.

WHY IS THIS LETTER IMPORTANT?

The 16(1) cannot be everywhere in the business all the time and so this letter allows the 16(1) to delegate their health and safety responsibilities and authorities to senior management members under them who can perform these duties as if they were the senior management member of the business. This provides evidence to an inspector that a basic structure is in place showing that health and safety responsibilities and authorities have been delegated to the top members of the organisation. This letter is mandatory under section 16(2) of the OHS Act and its availability shows that the employer is complying with these Regulations in respects of this appointment requirement. 

VALIDITY

This letter needs to be signed by the 16(1) (as the appointer) and by each appointee, dated and kept on record where it can be accessible to an inspector. Each appointee must undergo accredited OHS Act for Management training in order to be aware of their health and safety responsibilities.

HOW DOES THIS WORK AS A CONTROL MEASURE?

In the hierarchy of controls this letter forms part of the administrative control measures which should be in place to ensure that health and safety responsibilities are driven down through the business. This letter ensures that top management members are formally appointed to their health and safety duties and responsibilities in the workplace.



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