WHO NEEDS THIS LETTER?

This letter is required for a person who has been appointed as a Responsible Person for Personal Protective Equipment (PPE) in the workplace. They will be responsible for the control of PPE in the workplace, including its issuance, use and return.

WHAT IS THIS LETTER FOR?

This letter shows that a Responsible Person for Personal Protective Equipment (PPE) has been appointed to control the issuing and use of PPE in the workplace, according to the requirements of the OHS Act. The letter allows these persons to act under the authority of the 16(2) in order to ensure that all PPE in the workplace is issued, used and returned correctly.

WHY IS THIS LETTER IMPORTANT?

This letter shows that a responsible person has been appointed to control the issuing and use of PPE. This provides evidence to an inspector that a basic structure is in place to ensure that all PPE is issued, used, maintained and returned correctly in the workplace. This letter is relevant under section 2(2) of the General Safety Regulations of the OHS Act and its availability shows that the employer is taking steps to comply with these Regulations in respects of ensuring all PPE is correctly managed and controlled in the workplace. 

VALIDITY

This letter needs to be signed by the 16(2) (as the appointer) and by the appointee, dated and kept on record where it can be accessible to an inspector. A time period must be included for the appointment. Each appointee must have the relevant experience or training in order to be competent to perform these duties.

HOW DOES THIS WORK AS A CONTROL MEASURE?

In the hierarchy of controls this letter forms part of the administrative control measures which should be in place to ensure that PPE is correctly managed and controlled. This letter ensures that a responsible person is appointed to ensure that all PPE is correctly managed and controlled in the workplace.