WHO NEEDS THIS LETTER?

This letter is required for a person who has been appointed as a Responsible Person for Notices and Signs in the workplace. They will be responsible for checking that the required safety signage is displayed and maintained correctly in the workplace.

WHAT IS THIS LETTER FOR?

This letter shows that a Responsible Person for Notices and Signs has been appointed to check that safety signage is displayed correctly and remains legible in the workplace, according to the requirements of the OHS Act. The letter allows these persons to act under the authority of the 16(2) in order to ensure that all safety signage in the workplace is displayed and maintained correctly.

WHY IS THIS LETTER IMPORTANT?

This letter shows that a responsible person has been appointed to ensure that all safety signage is displayed correctly and remains legible. This provides evidence to an inspector that a basic structure is in place to ensure that all safety signage is in place in the workplace. This letter is relevant under section 2B of the General Safety Regulations of the OHS Act and its availability shows that the employer is taking steps to comply with these Regulations in respects of ensuring all safety signage is displayed correctly and remains legible in the workplace. 

VALIDITY

This letter needs to be signed by the 16(2) (as the appointer) and by the appointee, dated and kept on record where it can be accessible to an inspector. A time period must be included for the appointment. Each appointee must have the relevant experience or training in order to be competent to perform these duties.

HOW DOES THIS WORK AS A CONTROL MEASURE?

In the hierarchy of controls this letter forms part of the administrative control measures which should be in place to ensure that safety signage is correctly displayed and managed. This letter ensures that a responsible person is appointed to ensure that all safety signage is displayed correctly and remains legible in the workplace.