WHO NEEDS THIS LETTER?

This letter is required for a person who has been appointed as a Hygiene Facilities Controller in the workplace. They will be responsible for ensuring all facilities provided in the workplace remain clean and hygienic.

WHAT IS THIS LETTER FOR?

This letter shows that a Hygiene Facilities Controller has been appointed to check that workplace facilities are maintained in a clean and hygienic state in the workplace, according to the requirements of the OHS Act. The letter allows these persons to act under the authority of the 16(2) in order to ensure that all workplace facilities are maintained in good condition.

WHY IS THIS LETTER IMPORTANT?

This letter shows that a responsible person has been appointed to check that all facilities are maintained hygienically and kept clean. This provides evidence to an inspector that a basic structure is in place to ensure that all workplace facilities are maintained in good condition. This letter is relevant under section 9 of the Facilities Regulations of the OHS Act and its availability shows that the employer is taking steps to comply with these Regulations in respects of ensuring all facilities are maintained hygienically and kept in clean condition. 

VALIDITY

This letter needs to be signed by the 16(2) (as the appointer) and by the appointee, dated and kept on record where it can be accessible to an inspector. A time period must be included for the appointment. Each appointee must have the relevant experience or training in order to be competent to perform these duties.

HOW DOES THIS WORK AS A CONTROL MEASURE?

In the hierarchy of controls this letter forms part of the administrative control measures which should be in place to ensure that all facilities are maintained hygienically and kept in clean condition. This letter ensures that a responsible person is appointed to ensure that all facilities are maintained hygienically and kept in clean condition.